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Accounting Specialist - Demand Service

Seattle, Washington

Contact: hr@macmiller.com

EEO-1 Class: Office & Clerical

Exempt Status: Non-Exempt

Office Location: 3701 South Norfolk, Seattle, Washington 98118

Company Mission: Dedicated professionals providing the right solutions for building environmental systems through innovative design, expert installation, and high-performance services.

Philosophy: It is a condition of employment for all MacDonald-Miller employees to understand, accept, and support the company business philosophy and operating guidelines.

Brief Task Description

It is the responsibility of the Accounting Specialist to perform billing functions for our service division. This position reports to the Accounting Department's Billing Manager.

The Accounting Specialist possessing the listed knowledge, skills, and abilities is accountable for the following:

  • Process weekly service billings, ensuring all labor and materials costs are correct
  • Scan all documents related these billings
  • Process and track all service subcontract billings
  • Process weekly service payroll
  • Photocopy, fax, file, organize, and maintain all paperwork connected with above-referenced tasks or other accounting tasks
  • Participate in department cross-training
  • Understand, accept, and support MacDonald-Miller's Operating Guidelines, Operational Beliefs, and Customer Commitment
  • Perform additional tasks as assigned by Billing Manager
Qualification Requirements

The candidate must possess the following knowledge, skills and abilities:

  • Previous billing experience is required
  • Previous payroll or other accounting experience preferred
  • Possess excellent ten-key skills and word process a minimum of 30 wpm
  • Proficient in using computers, i.e. Microsoft Office Suite including Excel, Word and Outlook
  • Strong organizational skills
  • Detail-oriented
  • Prior experience using an accounting software program is a plus
  • Prior HVAC industry experience is a plus
  • Ability to consistently set goals, meet deadlines and adapt to flexible responsibilities
  • Ability to work closely with a variety of different personalities under minimum supervision
  • Ability to work independently or in a team atmosphere
  • Possess good verbal, written, analytical, persuasion and interpersonal skills
  • Project a friendly, professional attitude towards customers and co-workers
  • Good history of employment attendance
Physical Requirements & Working Requirements

The candidate must possess and be adaptable to the following physical abilities and working conditions:

  • Ability to see, hear well (either naturally or with correction) and speak clearly
  • Coordinate the movement of your eyes, hands, and fingers
  • Physical requirements include: standing, bending, squatting, sitting and climbing
  • Reach for, handle, use fingers and manipulate objects
  • Frequent computer screen use
  • Sit for long periods of time
  • Must be capable of working extended hours when job/business needs demand
Employee Benefit Program

MacDonald-Miller Facility Solutions presently provides employee coverage for:

  • Medical, dental, vision for employee (coverage available for dependents for shared premium)
  • 401k retirement plan.
  • Employee Shared Ownership Plan (ESOP)
  • Holiday, vacation, and sick leave compensation
  • Disability income protection including short term and long term disability
  • Employee and dependent life insurance
  • Flexible Spending Account
  • Wellness Program
  • Employee Assistance Program
Other Information
  • Please read all pages of this job description. If you are interested and feel you are both qualified and capable of filling this position, please fax (206) 768-4115 or e-mail hr@macmiller.com your resume to Human Resources. Your resume or application will be reviewed prior to setting up a personal interview, so please make sure your resume is up to date and includes references. If you do not have a resume, you may fill out an application at the address listed above.
  • MacDonald-Miller Facility Solutions is an Equal Opportunity Employer and a non-smoking facility. MacDonald-Miller is also a drug and alcohol free workplace and tests all new hires (subject to and in accordance with union bargaining agreements).
  • This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all duties someone in this position would perform. All employees of MacDonald-Miller Facility Solutions are expected to perform tasks as assigned by MacDonald-Miller supervisory/management personnel regardless of job title or routine job duties.

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